Time tracking that reconciles itself against actual work.
One-click timers for the people who want simplicity, automatic tracking for the people who forget to start the clock — both feeding the same accurate timesheet.
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Why manual time tracking quietly loses hours every week
Ask any manager how confident they are in last month’s logged hours, and the honest answer is usually “mostly.” Manual timers get forgotten, started late, or left running over lunch. Multiply a few minutes of drift across a team of twenty people over a month, and the gap between logged hours and actual hours worked becomes a real payroll accuracy problem, not a rounding error.
StaffTiming closes that gap with idle detection and gentle prompts rather than punitive tracking — if a timer’s been running with no keyboard or mouse activity, the system flags it for review instead of silently padding the timesheet. Combined with a one-click start/stop that lives in the system tray or browser toolbar, the friction that causes people to skip tracking altogether mostly disappears.
Everything this covers
One-click start/stop timers
A persistent, low-friction timer that starts tracking in under a second — no navigating through menus.
Automatic idle detection
Flags inactive time automatically so idle periods don’t silently inflate logged hours.
Project & task-level tracking
Time logs against specific projects and tasks, not just a generic daily total.
Manual entry with approval flow
For work done offline, manual entries route through a manager approval step before hitting payroll.
Cross-device sync
Desktop, mobile, and browser tracking sync in real time to one dashboard.
Retroactive editing with audit trail
Corrections are logged, not silently overwritten — so payroll disputes have a clear record.
Ready to see this running on your team?
Start your free trial today — no credit card required.
Why teams choose this over the alternative
Built for accuracy, not surveillance
Idle detection flags gaps for review — it doesn’t lock the timer or punish the employee automatically.
Works whether or not monitoring is on
Pure time tracking runs standalone if your team doesn’t want screen monitoring enabled.
Feeds directly into payroll
Tracked hours flow straight into timesheets and payroll export — no manual re-entry.
Cross-platform by default
Windows, Mac, and a browser-based tracker cover in-office and remote teams alike.
How time tracking works in StaffTiming
- Start a timer — or let it start itselfOne click from the desktop app, browser or phone, against a project or task. Teams that prefer it can use automatic tracking that runs whenever someone is working.
- Idle time is flagged, not hiddenIf a timer runs with no keyboard or mouse input past your threshold (5 minutes by default), the gap is flagged for the employee and manager to keep or discard.
- Offline work still countsThe desktop app keeps tracking without internet and syncs when the connection returns; offline manual entries go through approval.
- Hours become a timesheetTracked time fills the weekly timesheet automatically, ready for approval and payroll.
Manual, automatic or clock-in: choosing a tracking method
| Method | How it works | Best for |
|---|---|---|
| One-click timer | Start and stop against a task | Project and client work, agencies, developers |
| Automatic tracking | Records whenever the person is working at the computer | People who forget to start timers |
| Clock-in / clock-out | Records the working day as a whole | Hourly, shift and office staff |
| GPS clock-in | Clock-in verified against a job site | Field and multi-site teams |
| Manual entry with approval | Hours added after the fact, reviewed by a manager | Offline work and corrections |
Most teams combine methods: field crews on GPS clock-in, office staff on clock-in, and project teams on timers — all in one report. Read manual vs automatic time tracking for a deeper comparison.
Getting accurate data from day one
- Keep the project list short and clearly named so the right task is easy to pick.
- Agree what counts as billable before tracking starts.
- Set reminders for people who often forget to start or stop.
- Review idle flags weekly rather than letting them pile up until payroll.
Common questions
Does time tracking work offline?
Yes — the desktop app queues tracked time locally and syncs automatically once the connection is restored.
Can employees edit their own tracked time?
Yes, with manager approval required before edited entries are finalized for payroll.
Does this require screen monitoring to be enabled?
No — time tracking works fully standalone. Screen monitoring and screenshots are a separate, optional feature.
How accurate is the idle detection?
It flags periods of no keyboard/mouse input past a configurable threshold (default 5 minutes), which managers can review and approve or adjust.
What devices does StaffTiming time tracking work on?
Windows and Mac desktop apps, a browser-based tracker and mobile apps, all syncing to the same dashboard.
Can I track time against clients and projects?
Yes. Time is logged against projects and tasks, so reports show hours by client, project, person and team.
Is there a free time tracking trial?
Yes. Every plan starts with a 14-day free trial with full access and no credit card required.
Ready to get started?
Start your free trial today — no credit card required.