Tasks and time tracking in the same place, finally.
Assign, track, and time tasks without switching between your project tool and your timesheet tool — or sync two-way with the project tool you already use.
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Why timesheets and task lists usually drift apart
Most teams run task management in one tool and time tracking in another, and the two rarely stay in sync. An employee finishes a task in the project tool but forgets to stop the timer in the separate tracking app, or logs time against a task that’s already been marked complete somewhere else. The result is a timesheet that technically exists but doesn’t reliably reflect what actually got done.
StaffTiming keeps task assignment and time tracking in the same system by default, and syncs two-way with Asana and Trello for teams that already have a project management workflow they don’t want to abandon. Either way, the time logged against a task and the task’s actual status stay connected instead of living in two disconnected tools.
Everything this covers
Task assignment & deadlines
Assign tasks to team members with due dates, directly inside the same platform as time tracking.
Time tracking per task
Timers link directly to specific tasks, not just a generic project bucket.
Two-way Asana & Trello sync
Tasks and status stay in sync with the project tools your team already uses.
Task status & progress views
See what’s in progress, blocked, or complete without leaving the timesheet view.
Voice-note task assignment
Assign tasks via quick voice notes for teams that move faster talking than typing (see Audio Task Assignment).
Bulk task import
Import existing task lists rather than re-creating them manually.
Ready to see this running on your team?
Start your free trial today — no credit card required.
Why teams choose this over the alternative
Time and tasks, one system
No separate tools to keep manually in sync — time tracking lives inside task management.
Integrates with tools you already use
Two-way Asana and Trello sync means you don’t have to abandon an existing workflow.
Built for how work actually gets tracked
Time logs directly against tasks, so reporting reflects real project progress.
Flexible for teams with or without a PM tool
Works standalone or synced — whichever fits your team.
How tasks and time connect
- Create and assign the taskWith a deadline and owner — typed, or recorded as a voice note.
- Track time against itThe person starts the timer on that task, so hours land in the right place automatically.
- Update status as work movesProgress views show what is in progress, blocked or done.
- Review estimate vs actualReports compare planned and real time per task and project, improving the next estimate.
Keep your project tool or use StaffTiming’s tasks
| Your team | Recommended setup |
|---|---|
| Already runs projects in Asana | Keep Asana; connect the Asana integration |
| Plans work on Trello boards | Keep Trello; connect the Trello integration |
| Has no project tool, or a spreadsheet | Use StaffTiming’s native tasks |
| Mix of teams with different tools | Each team syncs its own tool; reports combine everything |
Task management tips for time-tracked teams
- Break work into tasks of a few hours to a few days — big enough to matter, small enough to track.
- Use consistent task names across projects for comparable reports.
- Add a standing task for internal meetings and admin so nothing is logged against the wrong work.
- Import existing task lists in bulk instead of re-typing them.
Remote teams can pair task management with remote team management; see also how to assign and track tasks for a remote team.
Common questions
Do I need to use StaffTiming’s task management, or can I keep using Asana/Trello?
You can keep your existing tool — two-way sync means tasks and status update in both places.
Can I assign tasks to people outside my organization, like contractors?
Yes — tasks can be assigned to any tracked team member, including freelancers and contractors on the platform.
Does time tracked against a task show up in reporting automatically?
Yes — task-level time rolls up into project and team reports without manual reconciliation.
What happens if a task is deleted in Asana after time has been logged?
Logged time is preserved in StaffTiming’s records even if the linked task is later removed from the connected tool.
Can I see how long each task took?
Yes. Time tracked against a task appears in task and project reports, alongside the estimate.
Can I assign tasks by voice?
Yes. Audio task assignment lets you record instructions as a voice note, transcribed automatically and attached to the task.
Can tasks be imported from a spreadsheet?
Yes. Bulk task import lets you bring in existing lists instead of re-creating them.
Ready to get started?
Start your free trial today — no credit card required.