Two-way sync between Asana tasks and StaffTiming timesheets.
Keep managing tasks in Asana if that’s your team’s workflow — time tracked against those same tasks syncs back automatically, no duplicate entry.
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Why forcing a task-management switch is the wrong trade-off
Teams with an established Asana workflow rarely want to abandon it just to get better time tracking — the migration cost of moving years of project history and team habit to a new tool usually outweighs the benefit. Two-way sync means you get accurate time tracking without that migration cost.
How the integration works
Two-way task sync
Tasks created or updated in Asana reflect in StaffTiming, and vice versa.
Time tracking against Asana tasks
Track time directly against existing Asana task assignments.
Status sync
Task completion status stays consistent across both platforms.
Project-level reporting
StaffTiming reporting reflects Asana project structure automatically.
Selective project sync
Choose which Asana projects sync, rather than syncing your entire workspace.
Setting up the Asana integration
- Connect AsanaAuthorise StaffTiming to access your Asana workspace.
- Select the projects to syncStart with active client or delivery projects rather than the whole workspace.
- Match peopleMake sure team members use the same identity in both tools so time lands on the right person.
- Track time against Asana tasksPeople pick their Asana task in StaffTiming and start the timer; tasks and status stay in sync both ways.
What you can do with Asana time data
| Question | How the integration answers it |
|---|---|
| Are we on budget on this project? | Hours tracked against Asana tasks roll up to project totals for project cost tracking |
| How long do tasks like this really take? | Compare estimates in Asana with actual tracked time to plan the next project |
| Who is overloaded this sprint? | Hours per person across synced projects show workload imbalances |
| What do we bill the client? | Billable hours by project feed timesheets and invoices |
Tips for accurate Asana time tracking
- Keep tasks small enough that a timer naturally starts and stops on them.
- Use a clear naming convention so the right task is easy to find.
- Create a catch-all task such as “Internal meetings” per project, so time is never logged against the wrong work.
- Review estimate vs actual at the end of each project.
Using Trello for some teams? The Trello integration can run alongside Asana. Development teams should also read sprint hours vs billable hours.
Common questions
Do I need to recreate my Asana projects in StaffTiming?
No — the integration syncs existing Asana projects and tasks; nothing needs to be manually recreated.
What happens if a task is deleted in Asana?
The sync reflects the deletion, though historical time already tracked against that task is preserved in StaffTiming’s records.
Can I sync only specific projects, not my whole Asana workspace?
Yes — sync can be scoped to selected projects rather than applying account-wide.
Does time tracked in StaffTiming appear in Asana?
Tasks and their status stay consistent across both tools. Detailed time records, approvals and reports live in StaffTiming.
Can contractors track time against our Asana tasks?
Yes, if they are members of the synced projects and set up in StaffTiming, their time lands on the same tasks as employees’.
Can I sync Asana for one department only?
Yes. Choose only that department’s projects when you configure the sync.
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